TDY-to-School Process Implementation

  • Published
  • By 1st Lt. Eric Hulshizer
  • 23d Comptroller Squadron
MOODY AIR FORCE BASE, Ga. --  Over the next month, Air Combat Command will begin the implementation of routing most TDY-to-School (TTS) orders and vouchers into the Defense Travel System (DTS.) ACC will begin implementing this process April 23.

This change will give the student greater visibility on his or her voucher processing, ensure full execution of the payment program and eliminate the manual processing of orders and vouchers.

Members are encouraged to seek the assistance of their unit Organizational Defense Travel Administrator (ODTA) or Moody Financial Services if they have any questions or concerns.

Here are several tips to ensure official travel is successful through DTS:
1) Upon receipt of the TDY-to-School email, log into DTS and create your TTS orders, upload the email into the substantiating records within DTS.

2) "Travel and per diem" amount on the TTS email notification is only an estimate and is not what you are entitled to for the TDY.

3) Ensure you are using your unit routing list.

4) Per Diem entitlements will be identified on TTS email notification under "Expenses/Per Diem Entitlements."

5) If taking leave enroute, you are required to process your leave requests through Leave Web and upload a copy of the Part II to substantiating records.

6) Travel in accordance with the approved itinerary indicated on the TTS email notification.

7) When making airline reservations through DTS, you do not need to visit the Commercial Travel Office (CTO). NOTE: One-way airline reservations for returning flights only must be booked directly with CTO, not through DTS.

8) Make hotel reservations directly with the hotel/lodging office. Do not use online booking agents.

9) Non-availability documentation is required for TTS orders when off-base lodging is utilized. Upload a letter of non-availability to the substantiating records folder, or you will only be reimbursed the on-base lodging amount. NOTE: Only the single-room rate will be reimbursed for lodging.

10) Read and follow the reporting instructions, these can be found on the TTS email notification and the Education and Training Course Announcements Web Site. https://etca.randolph.af.mil./default1.asp

11) Uniformed Service policy is to authorize, as distinguished from permit, Personally Owned Conveyance (POC) travel if applicable to the member and to the government's advantage, based on the facts in each case. The commander should authorize POC travel only if it is to the government's advantage when compared to travel by government conveyance or commercial carrier and not solely for member's convenience.

Examples for authorizing POC as more advantageous are listed below:
a) Its use is more efficient, or economical, or results in a more expeditiously accomplished mission.

b) If there is no practicable commercial transportation.

c) If common carrier use would be so time consuming it would delay the mission.

Note: This list is not all inclusive. The commander makes the final determination based on the facts in each case and approves or denies POC travel which must be reflected on the member's orders. Another consideration is lost productivity at the home station.

Moody's Financial Services Flight will be able to assist during this transition and answer any questions that you or your unit may have about the program. For questions, members can contact Financial Services at 229-257-1482 or 229-257-5233 or via email at 23 CPTS/FSO 23cpts.fso@moody.af.mil